Application- Employee can fill the requisition using his/her employee I.D where he/she can mention the details and can claim for TA and advance with regard to his/her journey; and the travelled period, time, and other details filled in the system generated application form is sent for Travelling Allowances and attaching some requires bills for proof of travel time and period.

H.O.D- All the requirements from the same department will be clubbed together and edited by the planning person in the department and finally the approval is to be taken from the H.O.D.

Later the claim is been approved and the details been sent to Finance department.

Payment of Bill- Payment of bill will be done by finance dept., in the form of cash/cheque/salary.

Definition-

Requisition (From H.R. or The User) directly through E Mail or Slip———————————– Central ( Common office, H.R.)——————————- Approval (Unit Head/ Authority)———————————–  Travel Allowance————————————Bill.

Requisition- request in case of vendor, guest, trainees, auditor and others the concerned dept. will use a common I.D. for applying requisition. Indenter has to fill the application by login on his/her I.D. where the necessary information required (Employee I.D., Designation, dept., period of journey, reason etc) should be filled and sent for approval to the concerned H.O.D.

H.O.D- concerned H.OD. will confirm the reason and specify the  period of journey and after approval sent to the H.R. Dept.

H.R. Dept. – H.R. Department works as the intermediary and confirming part about the purpose and time details given by the employee as well as all database regarding any requisition will be accessible by H.R. Dept. and sent the details to the Central admin for the proceedings.

Time- In case of approval intender should get details back on his I.D. by 2 days earlier from the Date of Departure And in Case of Non-Approval from any of the approving authority the status and reason should be sent on the same day.

The Central Admin is able to see the online status of all the flights booked from all units at a given point.

Definition- Management related to air travel for m3 and Above grade.

Please find Main Process for Air Travel Management System.

Requisition- request for vendor, guest, trainees, auditor and others the concerned dept. will use a common I.D. for applying requisition or any authorized person from hi/her personal mail I.D. can fill the requisition. In request employee has to specify the duration date and time, place, food, type and No. of persons, reason (meeting, Shut Down, New Joined Employee).

H.O.D.- The concerned department H.O.D. will then approve the requisition.

H.R. Dept. – Requisition can also be directly made by H.R. dept. for any person and in cases of Visits and New Joined Employees, summer Trainees

Definition-

Requisition (From H.R. or The User) directly through E Mail or Slip———————————– Central( Common office, H.R.)——————————- Approval (Unit Head/ Authority)———————————–  Canteen————————————Bill.

Please find Main Process for Visitor/Guest Canteen Food Management System.

Application- Any employee residing inside the ABC colony or outside the ABC colony can apply for the residence proof under certification or any proposed menu at his employee I.D. The application should consist of purpose and the address applied for.

H.R. Dept. – the application will be routed to the H.R. where the confirmation of his/her address given in the company with the applied one will be checked. In case if address is other than the given H.R. can ask for the justification to the employee. Only after receiving the satisfactory justification, proof will be issued.

H.R. will send one copy of the residence proof to the employee and one copy to the central administration on the prescribed link. One hard copy with signature of residence proof will be dispatched to employee.

Reports will be generated of all residence proof made.

The address for which the address proof is made will replace the address of the employee in his/her personal database at company’s side.

Definition- The system which facilitate the employees for seeking the residence proof.

Please find main process of Residence Proof System

Application- Any employee in the XYZ can apply for a Quarter allotment for him/her to reside. The application should consist of the details of job, grade etc.,

H.O.D- All the requirements from the same department will be clubbed together and edited by the planning person in the department and finally the approval is to be taken from the H.O.D.

H.R. Dept. – The application will be routed to the H.R. where the confirmation of his/her quarter allotment with the applied one will be checked.

H.R. will send one copy to the civil/electrical Dept., and one copy to the central administration on the prescribed link. One hard copy with either allotment or deniy will be informed to the employee.

Definition: The integrated system of colony administration, regarding the Quarter allotment, shift etc.

Main Process of Colony Quarter Management System