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Archive for the ‘Cost Accounting’ category

Cost Sheet Format (45) Views

IMPORTANCE OF INVENTORY MANAGEMENT (88) Views

Apr 10th
by admin |

Inventory management refers to the process of managing the stocks of finished products, semi-finished products and raw materials by a firm. Inventory management, if done properly, can bring down costs and increase the revenue of a firm.

How much one should invest in inventory management? The answer to this question depends on the volume and value of inventory as a percentage of the total assets of a firm. The importance of inventory management varies according to industries. For example, an automobile dealer has very high inventories, sometimes as high as 50 per cent of the total assets, whereas in the hotel industry it may be as low as 2 to 5 per cent.

The process of inventory management is a continuous one and there are various kinds of solutions available. It is advisable to employ specialized staff for inventory management.

The inventory management process begins as soon as one has started production and ordered raw materials, semi-finished products or any other thing from a supplier. If you are a retailer, then this process begins as soon you have placed your first order with the wholesaler.

Once orders have been placed, there is generally a short period of time available to a firm to put an inventory management plan in place before the supplies are delivered. Inventory management helps a firm to decide in advance where these supplies should be stored. If a firm is getting supplies of small-sized goods, it may not be much of a problem to store them, but in the case of large goods, one has to be careful so that the warehousing space is optimally utilized.

From invoices to purchase orders, there is lot of paperwork and documentation involved in inventory management. Several software programs are available in market, which help in inventory management.

F-S-N ANALYSIS (312) Views

F-S-N analysis is based on the consumption figures of the items. The items under this analysis are classified into three groups: F (fast moving), S (slow moving) and N (non-moving).

To conduct the analysis, the last date of receipt or the last date of issue whichever is later is taken into account and the period, usually in terms of number of months, that has elapsed since the last movement is recorded.

Such an analysis helps to identify:

Active items which require to be reviewed regularly

Surplus items whose stocks are higher than their rate of consumption; and

Non-moving items which are not being consumed

M-N-G ANALYSIS (96) Views

M-N-G analysis based on stock turn over rate and it classifies the items into M (moving items), N (non-moving items) and G (ghost items).

M (moving items) is those items, which are consumed from time to time. N (non-moving items) are those items, which are not consumed in the last one year. G (ghost items) is those items that had nil balance, both in the beginning and at the end of the last financial year and there were no transactions (receipt or issues) during the year.

Analysis mainly helps to identify non-existing items for which the store keeps bin-cards or waste computer memory or waste computer stationary while preparing stores ledger. Stores department even might have even ear-marked space for these non-existent items.

All pending/ open purchase orders (if any) of such items should be canceled.

GOLF ANALYSIS (152) Views

This stands for Government, Open Market, Local or Foreign source of supply. For many items, imports are canalized through Government agencies such as state trading corporation, minerals and metals trading corporation, Indian drugs and pharmaceutical etc.

For such items the buying firms cannot apply any inventory control techniques and hence to accept the quota allocated by the government. Open market category is those who form bulk of suppliers and procurement is rather easy. ‘L’ category includes those local suppliers from whom items can be purchased off-the-shelf on cash purchase basis. ‘F’ category indicates foreign suppliers since an elaborate import procedure is involved, it is better to buy imported items in bigger lots usually covering the annual requirements.

S-D-E ANALYSIS (205) Views

S-D-E analysis is based on the problems of procurement namely:

Non-availability

Scarcity

Longer lead time

Geographical location of suppliers, and

Reliability of suppliers, etc.

S-D-E analysis classifies the items into three groups called “scarce”, “difficult” and “easy”. The information so developed is then used to decide purchasing strategies.

“Scare” classification comprise of items, which are in short supply, imported or canalized through government agencies. Such items are best to procure limited number of times a year in lieu of effort and expenditure involved in the procedure for import.

“Difficult” classification includes those items, which are available indigenously but are not easy to procure. Also items, which come from long distance and for which reliable sources do not exist, fall into this category. Even the items, which are difficult to manufacture and only one or two manufacturers are available belong to this group. Suppliers of such items require several weeks of advance notice.

“Easy” classification covers those items, which are readily available. Items produced to commercial standards, items where supply exceeds demand and others, which are locally available, fall into this group.

The purchase department employs S-D-E analysis:

To decide on the method of buying

To fix responsibility of buyers

VED ANALYSIS (245) Views

‘V’ stands for vital, ‘E’ for essential, ‘D’ for desirable. This classification is usually applied for spare parts to be stocked for maintenance of machines and equipments based on the criticality of the spare parts. The stocking policy is based on the criticality of the items. The vital spare parts are known as capital or insurance spares. The inventory policy is to keep at least one number of the vital spare irrespective of the long lead-time required for procurement. Essential spare parts are those whose non-availability may not adversely affect production. Such spare parts may be available from many sources within the country and the procurement lead time many not be long. Hence, a low inventory of essential spare parts is held. The desirable spare parts are those, which, if not available, can be manufactured by the maintenance department or may be procured from local suppliers and hence no stock is held usually.

HML ANALYSIS (151) Views

H-M-L analysis is similar to ABC analysis except for the difference that instead of “usage value”, “price” criterion is used. The items under this analysis are classified into three groups that are called “high”, “medium” and “low”. To classify, the items are listed in the descending order of their unit price. The management for deciding three categories then fixes the cut-off-lines. For example, the management may decide that all items of unit price above Rs. 1000/-will of ‘H’ category, those with unit price between Rs. 100/- to Rs.1000/- will be of ‘M’ category and those having unit price below Rs. 100/- will be of ‘L’ category.

HML analysis helps to -

Assess storage and security requirements

To keep control over consumption at the departmental head level

Determine the frequency of stock verification

To evolve buying policies to control purchase

To delegate authorities to different buyers to make petty cash purchase

Economic Order quantity (250) Views

Apr 9th
by admin |

The order quantity depends upon the cost of the inventory items, the rate and nature of demand (whether constant or fluctuating), the replenishment time, and the inventory carrying costs and ordering costs for the inventory items.

The EOQ can be calculated with the help of a mathematical formula. Following assumptions are implied in the calculation:

Constant or uniform demand- although the EOQ model assumes constant demand, demand may vary from day to day. If demand is not known in advance- the model must be modified through the inclusion of safe stock.

Constant unit price- the EOQ model assumes that the purchase price per unit of material will remain unaltered irrespective of the order offered by the suppliers to include variable costs resulting from quantity discounts, the total costs in the EOQ model could be redefined.

Constant carrying costs- unit carrying costs may very substantially as the size of the inventory rises, perhaps decreasing because of economies of scale or storage efficiency or increasing as storage space runs out and new warehouses have to be rented.

Constant ordering cost- this assumption is generally valid. However any violation in this respect can be accommodated by modifying the EOQ model in a manner similar to the one used for variable unit price.

Instantaneous delivery- if delivery is not instantaneous, which is generally the case; the original EOQ model must be modified through the inclusion of a safe stock.

Independent orders- if multiple orders result in cost saving by reducing paper work and the transportation cost, the original EOQ model must be further modified. While this modification is somewhat complicated, special EOQ models have been developed to deal with it.

These assumptions have been pointed out to illustrate the limitations of the    basic EOQ model and the ways in which it can be easily modified to  compensate for them.

Fundamental approaches to managing Inventory (241) Views

Apr 9th
by admin |

Traditional Inventory management has been deciding how much to order? And when to order? But challenges of today require inventory managers to find answer to the question ‘where’ to stock the material as this greatly influences customer satisfaction level. High level of inventory indicates higher customer satisfaction level, but cost of high inventory is obviously high. Hence the modern challenge is high customer satisfaction at minimum inventory.

Fixed Order Quantity Approach: ‘Q’ model

The above approach also called Q model signifies that the order quantity can be fixed at a level depending on demand, value and inventory related costs. A stock level called Re Order Level [ROL] is fixed, which triggers ordering. Re Order Level is the lead-time consumption or product of lead-time and demand rate during lead-time. When we follow this approach order quantity is fixed by calculating EOQ and ROL is fixed by calculating lead-time consumption. Inventory cycles can be conceptualized by looking at the figure given below and drawn in the class.

Constant monitoring is the main disadvantage of this model

Salient Features of the above approach

  1. Widely used technique
  2. Requires constant monitoring of stock levels
  3. Suitable for high value and critical items

Limited by the assumptions made – cost of in transit inventory, volume transportation rates, use of private carriage, etc…


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